Do you need a specialist sounding email address? NO: If you just need email for personal use or you are happy enough with an address such as me(at)gmail.com then I would advise that you stick with a free webmail email account provider.
Why? Firstly, they may be free! They usually provide you with a huge storage capacity (Gmail is 7.5 GB, Yahoo is unlimited, Hotmail is 5GB) and of course you can access your account from your computer via internet. Additionally they provide you with Charter Login. (To prevent confusion I will refer to email clients that should be installed on a certain computer, such as Outlook or Live Mail, as installed clients.)
YES: If you want a professional sounding address you can get a hosting option by a third party provider or you can have your very own server. Your Internet Service Provider (ISP) will generally host your email also. The fees are often according to a package of hosting as well as the space you utilize on the mailbox. When you hit the package limit you spend an additional fee per MB stored. (For this reason if you’ve ever worked in a big company they continuously send out requests that you should clean from the email!)
Alternatively you can make use of a free Gmail account when your server. This really is particularly beneficial to small companies or work from home entrepreneurs. You can buy your own domain name that comes with multiple emails for less than $10 annually. Check from the favorite domain name provider for prices. By doing this you can have your professional sounding email address forward or POP to Gmail and use Gmail’s free email client to handle your emails. You can set it up so that it appears to be when the emails you send from Gmail are coming from your company address.
How do you want to view and manage your emails?
Again you can find big differences between employing a webmail client and and installed client. In order to control the me(at)mycompany.com type emails, most people install a message client on the computers. Many individuals use Outlook or Windows Live Mail simply because this is this system that accompany their computer package. You can also find free email programs which will perform the job just as well which can work on Linux, Windows and Apple, if you use several types of computer you can have the same client to them all.
This email client regularly downloads the emails from your mailbox which lets you work on your own emails while offline. A great trick is to synchronize your webmail with an installed client so you can work on or offline but nonetheless get your emails from the computer.
Do you need to access your email from various locations?
It really is rare for anybody these days to only ever access their email from one computer. The conventional setup would be to download emails to one particular computer and consider them via an installed program such as Outlook or Live Mail etc. however, you can also decide to leave the emails on the server. What this means is you will be able to look at them from other computers when you find yourself on the road.
Most email account providers allow for a webmail option which means you can view any emails that have not been downloaded to the pc straight from the mailbox. Make sure you check with the email provider if webmail is area of the offer.
And, as stated before, you can synchronize your emails between webmail plus an installed client so that you can access your emails anywhere, from your computer with internet connection.
Are you likely to change address?
Many internet service providers provide you with a webmail address whenever you set increase your internet account. It is usually something like me(at)verizon.com or me(at)bigpond.com From personal experience I suggest steering clear of such addresses because when you move or change internet provider you have to change your email address. A webmail address or a company address is vgncjo more portable as it can be used with any provider.
Do you need a lot of storage?
In case you are an entrepreneur or you have a small company you can probably avoid the cost of having to own and manage your own server. Most email account providers offer a range of plans so that you can select from so that you can begin small and boost your storage over time. Tip: watch out for plans which are relatively cheap for small amounts of storage (many have 1GB as standard) however charge you a high price per MB after that. Consider your needs over time, not just getting started.